Contract management software for real estate
Simplify and streamline your real estate contract management process with improved visibility into contracts, automated workflows, and an extensive obligations module.
- Optimize speed-to-market
- Better governance and compliance
- Digital stamp papers for India
Optimize speed-to-market
Predefined templates
Zoho Contracts offers 14 predefined contract templates. Admins can also create custom templates from scratch, or import templates such as MS Word documents. These templates are all stored in one central library with a search option. So, salespeople and agents no longer need to access templates from disparate folders and risk using outdated templates. They can quickly access them from a centralized repository with controlled access, cutting down on contract authoring times, mitigating risks, and ensuring language consistency.
Clause library
The clause library in Zoho Contracts contains all of the standard clause languages. It allows agents to create and add custom languages to each clause. The advanced document assembly feature, which lets you add or remove a clause or switch between languages within the same clause with just a click during contract authoring, eliminates the need for duplication of templates for minor tweaks in the agreement.
Instant collaboration
Real-time collaboration with peers during contract authoring ensures faster, seamless, and error-free drafting of contracts. Peers can co-author the document, leave comments, and make changes based on their set permissions. Agents can instantly spot modifications made by other collaborators with redlining and accept or reject the changes.
Controlled access for counterparties
Controlled access to the software with password-protected links for buyers, investors, or other counterparties prevent back-and-forth emails with contract documents as attachments, saving time and ensuring a seamless negotiation process. The compare changes feature allows counterparties to track and implement changes in case of multiple rounds of negotiations without having to look through various emails.
Customizable smart letters
The customizable smart letter templates offered by Zoho Contracts automate the document generation in the post-execution stages, such as amendments, renewals, extensions, and terminations. The contract owner can directly start making edits to the contract document, and the software will automatically capture the entire history of the contract as well as the changes made during the current amendment, and generate an amendment letter.
Better governance and compliance
Central repository
Tracking and managing the plethora of business contracts becomes easy with a central repository. The central repository in Zoho Contracts helps improve visibility by providing an organized location for storing and managing all of the organization's contracts. The repository also makes accessibility easy for stakeholders, such as salespeople, with advanced search and filter options.
Approval workflows
Admins can create multiple approval workflows and associate them with different contract types. The approval workflows provide a structured process for making contract decisions, reducing the risk of errors and increasing transparency. The process helps ensure that all relevant stakeholders have reviewed the agreement, provided input, and approved it before it’s executed. Automated approval workflows improve governance by ensuring better accountability.
Obligations module
The extensive obligations module in Zoho Contracts allows agents to assign tasks to stakeholders and track their status, allowing organizations to proactively manage and fulfill their obligations as outlined in their contracts. This helps mitigate risks due to unfulfilled obligations, including potential legal or financial consequences from non-compliance.
Data protection settings
Ensure compliance with regulations such as GDPR and CCPA with the data protection settings in Zoho Contracts. The setting allows real estate businesses to define personal data fields and anonymize them on demand. Admins can restrict non-admins from exporting or downloading counterparty data and stop processing any counterparty contact with a click.
Digital signature
The digital signature capability in Zoho Contracts is powered by Zoho Sign. It’s a military-grade encrypted digital signature software that ensures secure digital signing of contracts.
Digital stamp papers for India
Real estate companies mainly deal with contracts that require stamp paper to be legally valid in court. To solve this piece of the puzzle, Zoho Contracts has an integration with Leegality, an e-signing, digital stamping, and document workflow platform that enables businesses to stamp and sign documents digitally.
With this integration, real estate brokers can procure government-authorized digital stamp papers from 25+ states. They can affix these papers to contract documents and send them for signature using Aadhaar, making the documents legally enforceable.
This integration is currently available only for users availing the professional plan in the Indian DC.
