Skip to product menu
close
EXPLORE ALL PRODUCTS

Sales

CRM

Comprehensive CRM platform for customer-facing teams.

CRM
Voice

Cloud Contact Center Software for businesses.

Voice
Sign

Digital signature app for businesses.

Sign
Forms

Build online forms for every business need.

Forms
Bigin

Simple CRM for small businesses moving from spreadsheets.

Bigin
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
Bookings

Appointment scheduling app for consultations with customers.

Bookings
RouteIQ

Comprehensive sales map visualization and optimal route planning solution.

RouteIQ
Thrive

Complete loyalty and affiliate management platform.

Thrive
Suites
CRM Plus

Unified platform to deliver top-notch customer experience.

CRM Plus

Marketing

Campaigns

Create, send, and track targeted email campaigns that drive sales.

Campaigns
Voice

Cloud Contact Center Software for businesses.

Voice
Sign

Digital signature app for businesses.

Sign
Forms

Build online forms for every business need.

Forms
Social

All-in-one social media management software.

Social
Survey

Design surveys to reach and interact with your audience.

Survey
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
Sites

Online website builder with extensive customisation options.

Sites
Backstage

End-to-end event management software.

Backstage
PageSense

Website conversion optimization and personalisation platform.

PageSense
Marketing Automation

All-in-one marketing automation software.

Marketing Automation
LandingPage

Smart landing page builder to increase conversion rates

LandingPage
Webinar

Webinar platform for webcasting online webinars.

Webinar
NEW
LeadChain

Sync, manage, and convert leads across channels seamlessly.

LeadChain
NEW
Domains

Easy domain registration, transfer, and secured DNS management.

Domains
NEW
CommunitySpaces

Online community platform for individuals and businesses to grow their network and brand.

CommunitySpaces
Thrive

Complete loyalty and affiliate management platform.

Thrive
Publish

Manage all your local business listings on a single platform.

Publish
Suites
Marketing Plus

Unified marketing platform for marketing teams.

Marketing Plus

Commerce and POS

Commerce

eCommerce platform to manage and market your online store.

Commerce

Service

Desk

Helpdesk software to deliver great customer support.

Desk
Assist

Remote support and unattended remote access software.

Assist
Voice

Cloud Contact Center Software for businesses.

Voice
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
Bookings

Appointment scheduling app for consultations with customers.

Bookings
FSM

End-to-end field service management platform for service businesses.

FSM
Lens

Interactive remote assistance software with augmented reality.

Lens
Solo

The all-in-one toolkit for solopreneurs.

Solo
Suites
Service Plus

Unified platform for customer service and support teams.

Service Plus

Finance

Books

Powerful accounting platform for growing businesses.

Books
Expense

Effortless expense reporting platform.

Expense
Sign

Digital signature app for businesses.

Sign
Inventory

Powerful stock management and inventory control software.

Inventory
FREE
Invoice

100% Free invoicing solution.

Invoice
Billing

End-to-end billing solution for your business.

Billing
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
Commerce

eCommerce platform to manage and market your online store.

Commerce
Checkout

Collect payments online with custom branded pages.

Checkout
Practice

Practice management software for accounting firms.

Practice
Solo

The all-in-one toolkit for solopreneurs.

Solo
NEW
Payments

Unified payment solution built for all businesses.

Payments
Suites
Finance Plus

All-in-one suite to manage your operations and finances.

Finance Plus

Email, Storage, and Collaboration

Mail

Secure email service for teams of all sizes.

Mail
Voice

Cloud Contact Center Software for businesses.

Voice
Sign

Digital signature app for businesses.

Sign
WorkDrive

Online file management for teams.

WorkDrive
Bookings

Appointment scheduling app for consultations with customers.

Bookings
Cliq

Stay in touch with teams no matter where you are.

Cliq
Notebook

Beautiful home for all your notes.

Notebook
Meeting

Online meeting software for all your video conferencing & webinar needs.

Meeting
Connect

Employee experience platform to communicate, engage, and build positive employee relations.

Connect
Learn

Knowledge and learning management platform.

Learn
Office Integrator

Built in document editors for web apps.

Office Integrator
Writer

Word processor for focused writing and discussions.

Writer
TeamInbox

Shared inboxes for teams.

TeamInbox
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
Show

Create, edit, and share slides with a sleek presentation app.

Show
Tables

Work management tool to connect people, processes, and information.

Tables
Sheet

Spreadsheet software for collaborative teams.

Sheet
Office Suite

Powerful collaborative work platform for teams.

Office Suite
Calendar

Online business calendar to manage events and schedule appointments.

Calendar
ToDo

Collaborative task management for individuals and teams.

ToDo
FREE
PDF Editor

Collaborative online PDF editing tool.

PDF Editor
Suites
Workplace

Application suite built to improve team productivity and collaboration.

Workplace

Human Resources

Expense

Effortless expense reporting platform.

Expense
Recruit

Intuitive recruiting platform built to provide hiring solutions.

Recruit
People

Organize, automate, and simplify your HR processes.

People
Sign

Digital signature app for businesses.

Sign
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
Shifts

Employee scheduling and time tracking app.

Shifts
Workerly

Manage temporary staffing with an employee scheduling solution.

Workerly
Suites
People Plus

Comprehensive HR platform for seamless employee experiences.

People Plus

Security and IT Management

Creator

Build custom apps to simplify business processes.

Creator
Assist

Remote support and unattended remote access software.

Assist
Vault

Online password manager for teams.

Vault
Directory

Workforce identity and access management solution for cloud businesses.

Directory
Lens

Interactive remote assistance software with augmented reality.

Lens
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA
NEW
eProtect

Comprehensive email security and archiving for every business.

eProtect
FREE
OneAuth

Secure multi-factor authenticator (MFA) for all your online accounts.

OneAuth
Toolkit

Complete resource for any admin-related lookup queries.

Toolkit

BI and Analytics

Analytics

Modern self-service BI and analytics platform.

Analytics
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep
NEW
IoT

Harnessing IoT analytics for real-time operational intelligence.

IoT
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI

Project Management

Projects

Manage, track, and collaborate on projects with teams.

Projects
Sprints

Planning and tracking tool for scrum teams.

Sprints
BugTracker

Automatic bug tracking software for managing bugs.

BugTracker
Solo

The all-in-one toolkit for solopreneurs.

Solo
Suites
Projects Plus

Unified project management platform for intelligent, data-driven work.

Projects Plus

Developer Platforms

Creator

Build custom apps to simplify business processes.

Creator
Flow

Automate business workflows by creating smart integrations.

Flow
Office Integrator

Built in document editors for web apps.

Office Integrator
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
Tables

Work management tool to connect people, processes, and information.

Tables
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA
NEW
IoT

Build, deploy, and scale IoT solutions for connected businesses.

IoT
Apptics

Application analytics for all apps.

Apptics
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI

IoT

NEW
IoT

Low-code IoT platform and solutions for connected businesses.

IoT
CRM Plus

Unified platform to deliver top-notch customer experience.

Try now
CRM Plus
Service Plus

Unified platform for customer service and support teams.

Try now
Service Plus
Finance Plus

All-in-one suite to manage your operations and finances.

Try now
Finance Plus
People Plus

Comprehensive HR platform for seamless employee experiences.

Try now
People Plus
Workplace

Application suite built to improve team productivity and collaboration.

Try now
Workplace
Marketing Plus

Unified marketing platform for marketing teams.

Try now
Marketing Plus
Projects Plus

Unified project management platform for intelligent, data-driven work.

Try now
Projects Plus
All-in-one suite

Zoho One

The Operating System for Business

Run your entire business on Zoho with our unified cloud software, designed to help you break down silos between departments and increase organizational efficiency.

TRY ZOHO ONE
Zoho Marketplace

With over 2000 ready-to-use extensions across 40+ categories, connect your favorite business tools with the Zoho products you already use.

EXPLORE MARKETPLACE

Join us for the biggest low-code event of the year. Register now!

x
Skip to main content

Choose where you’d like to start

Get Records

Overview

The zoho.creator.getRecords task is used to fetch records from the specified report of the Zoho Creator application.

Note: This integration task is based on the Zoho Creator V2 API - Get Records.

Syntax

<variable> = zoho.creator.getRecords(<owner_name>, <app_link_name>, <report_link_name>, <criteria>, <from_index>, <limit>, <connection_link_name>);

where:

ParameterData TypeDescription

<variable>

KEY-VALUE

Variable that will hold the returned response.

<owner_name>

TEXT

Name of the owner of the app from which the records need to be fetched.

Note:

Name of the application owner can be fetched in the following ways:

  • From the URL of the application while editing or accessing it. The URL is in the format: app.zohocreator.com/appbuilder/<application_owner>/...
  • By using the system variable - zoho.adminuser

<app_link_name>

TEXT

Link name of the application from which the records need to be fetched.

Note:

Link name of the application can be fetched in the following ways:

  • From the URL of the application while editing or accessing it. The URL is in the format: app.zohocreator.com/appbuilder/<application_owner>/<application_name>/...
  • By using the system variable -  zoho.appname
  • Link names of applications, reports, and fields in your account can also be viewed on the reference page (listed in brackets).

<report_link_name>

TEXT

Link name of the report from which the records need to be fetched.

Note:

  • Link names of applications, reports, and fields in your account can be viewed on the reference page (listed in brackets).
  • You can also fetch link names from the URL while accessing the report. The URL is in the format: app.zohocreator.com/appbuilder/<application_owner>/<application_name>/#Report:<report_link_name>

<criteria>

TEXT

The condition based on which the records need to be fetched.

Note: 

  • Click here to learn more about defining criteria.
  • To fetch records without criteria, provide an empty text as its value.
  • If your search condition contains hard-coded string value, it needs to be enclosed in double-quotes escaped with backslashes. For example, the search condition, "Task_Name==Service Task" should be provided as "Task_Name==\"Service Task\"".

<from_index>

NUMBER

Starting index of the records (that meet the criteria) from where the records need to be retrieved.

Start index: 1 

<limit>

NUMBER


Number of records need to be fetched

Maximum limit: 200 records

<connection_link_name>

TEXT

Name of the Zoho Creator connection

Note:

Example 1: Fetch records from the specified report

The following example fetches records without a specified condition, start index, or record limit from Zoho Creator:

response = zoho.creator.getRecords("Shawn","Task_Management", "All_Tasks", "", 1, 200, "creator_oauth_connection");

where:

response
The KEY-VALUE variable that holds the response of the task
"Shawn"
The TEXT value that represents the name of the application owner.
"Task_Management"
The TEXT value that represents the link name of the application.
"All_Tasks"
The TEXT value that represents the link name of the report.
"creator_oauth_connection"
The TEXT value that represents the link name of the Zoho Creator OAuth connection created with required scopes.

Example 2: Search using criteria

Assume that we have a form with the two fields - Task_Name (Single Line Field Type) and Task_Description (Single Line Field Type) in the application - Task_Management. The following example fetches the records that hold the value - ServiceTask against the Task_Name field from the report - All_Tasks.

response = zoho.creator.getRecords("John","Task_Management","All_Tasks","Task_Name == \"ServiceTask\"", 1, 200, "creator_oauth_connection");

where:

response
The KEY-VALUE variable that holds the response of the task
"John"
The TEXT value that represents the name of the application owner.
"Task_Management"
The TEXT value that represents the link name of the application.
"All_Tasks"
The TEXT value that represents the link name of the report.
"Task_Name == \"ServiceTask\""
The TEXT value that represents the criteria to search for records.

Example 3: Fetch first 100 records

The following example fetches the first 100 records from the specified report of your Zoho Creator application:

response = zoho.creator.getRecords("Shawn","Task_Management","All_Tasks","",1,100, "creator_oauth_connection");

where:

response
The KEY-VALUE variable that holds the response of the task
"Shawn"
The TEXT value that represents the name of the application owner.
"Task_Management"
The TEXT value that represents the link name of the application.
"All_Tasks"
The TEXT value that represents the link name of the report.
""
The empty TEXT value that represents the records need to be fetched without any criteria.
1
The NUMBER value that represents the starting index of the records that need to be fetched.
100
The NUMBER value that represents the number of records that need to be fetched.

Example 4: Search using criteria with a lookup field

Assume that we have a form with a lookup field - Department (Lookup Field Type) which refers to the form - Department. The Department form contains a field - Name (single line field type). The following example fetches the records from the report - All_Employees if the looked up record holds the value - Electrical against the field - Name .

response = zoho.creator.getRecords("Tony","Employee_Management","All_Employees","Department.Name == \"Electrical\"", 1, 200, "creator_oauth_connection");

where:

response
The KEY-VALUE variable that holds the records fetched from the specified report.
"Tony"
The TEXT value that represents the application owner's name.
"Employee_Management"
The TEXT value that represents the application's link name.
"All_Employees"
The TEXT value that represents the report's link name.
"Department.Name == \"Electrical\""
The TEXT value that represents the condition to search the records. Department is the link name of the looked up form and Name is the link name of the field present in the Department form.

Response Format

Success Response
  • The successful response will be returned in the following format:

    {​
     "code": 3000,​
     "data": [​
     {​
     "Task_Name": "Priority Task",​
     "Task_Description": "I need help installing my air conditioner",​
     "ID": "3605445000000075003"​
     },​
     {​
     "Task_Name": "Support Ticket1",​
     "Task_Description": "Toaster Configurations",​
     "ID": "3605445000000065010"​
     }​
     ]​
     }
To get the IDs of the fetched records, execute the following snippet:
 records = response.get("data");
 for each var in records
 {
 info var.get("ID");
 }
Failure Response
  • The failure response for incorrect or non-existent application name will be returned in the following format

     {
     "code": 2892,
     "message": "No application named <application_name> found. Please check and try again."
    }
  • The failure response for incorrect owner name will be returned in the following format

     {
     "code": 1110,
     "message": "No workspace named <owner_name> found. Please enter a valid workspace value."
    }
  • The failure response for incorrect or non-existent report name will be returned in the following format

     {
     "code": 2894,
     "message": "No report named <report_link_name> found. Please check and try again.""
    }

Related Links

Get Started Now

Execute