## Documentation Index Access the complete documentation index at: https://www.zoho.com/en-sa/payroll/llms.txt Use this file to discover all available documentation pages before proceeding. # Employees * * * The **Employees** module allows you to add and manage employees’ personal and salary details. * * * ## Add Employees To add an employee: * Go to the **Employees** module. * Click **Add Employee**. * Provide the required details in each of the below steps: * [Basic Details](/en-sa/payroll/help/employer/employees/overview.html#basic-details) * [Salary Details](/en-sa/payroll/help/employer/employees/overview.html#salary-details) * [Personal Details](/en-sa/payroll/help/employer/employees/overview.html#personal-details) * [Payment Information](/en-sa/payroll/help/employer/employees/overview.html#payment-information) * * * ### Basic Details * Provide the employee’s basic details: ![Basic Details of Employees in Zoho Payroll](/payroll/help/en-sa/employees/add-employees/employee-basic-details.png) Field Name Description Employee Name Enter your employee’s first and last names. Middle name is optional. Employee Name (in Arabic) Enter the employee’s name in Arabic. Employment Type Select if your employee is permanent or is on probation. Employee ID Enter the employee’s organizational ID. Date of Joining The day on which the employee started working for your organization. For an existing employee, choose their original date of joining. If it is a new hire, you can choose a date in the future. Work Email Address The employee’s payslips are sent to this address. Also, employees will be able to log into their employee portal using this email address, if you enable it for them. Mobile Number Enter your employee’s mobile number. Gender Enter your employee’s gender. Work Location Select which branch your employee works from, if your organization has multiple work locations. Designation Enter the employee’s designation in your organization. Department Enter or select the department under which the employee would be working. Contract Type Select the type of contract for the employee. A limited contract is a fixed-term employment contract with a specified start date and end date. An unlimited contract is an open-ended employment contract with a start date but no defined end date. Enable Portal Access Choose whether you want to enable Employee Portal for this employee. The employee can access his details and from the portal. Social Security Benefit Details If your employee is a GCC national, you can configure the respective social security provided by the GCC country in the Settings page. If the employee is an expat, they will be entitled to gratuity. * * * ### Salary Details * Provide the employee’s salary details: * Select a salary template if you have created one. If not, you can set salary templates for employees with pay structures. * Enter the employee’s earning details. ![Salary Details of Employees in Zoho Payroll](/payroll/help/en-sa/employees/add-employees/employee-salary-details.png) * Click **Save and Continue**. * * * ### Personal Details * Provide the employee’s personal details: * Date of Birth * Iqama/National ID * Personal Email Address * Present Residential Address * Present Residential Address (in Arabic) * Permanent Address **Pro Tip:** Click **Copy Present Residential Address** if the permanent address is same as the present residential address. ![Personal Details of Employees in Zoho Payroll](/payroll/help/en-sa/employees/add-employees/employee-personal-details.png) * Click **Save and Continue**. **Note:** All personal information about your employees will be encrypted and stored securely. Read our [Security Policy](https://www.zoho.com/security.html). * * * ### Payment Information * Select the payment method. * **Bank Transfer**: Download Wage files and process the payment through WPS or your bank’s website. * **Cheque**: Manually send cheques to your employees and record it in our app. * **Cash**: Distribute cash salaries to your employees manually and record it in our app. ![Payment Information of Employees in Zoho Payroll](/payroll/help/en-sa/employees/add-employees/employee-payment-details.png) * * * ### Uploading Personal Documents Securely managing employee documents is a vital part of ensuring compliance and maintaining accurate records. This feature allows organizations to store essential personal documents for employees. In this page, you can upload identification proofs like Iqama ID/National ID, passports, visas, and insurance cards, and so on. * In the employee profile, select the Documents section. * You can either: * **Drag and drop** files directly into the upload box. * Click **Choose File** to manually select a document from your device. Once you have uploaded documents, they will be listed under the Personal Documents section with the following details: **Field** **Description** **Example** Document Type The category of the uploaded document. Iqama ID/National ID Document Number The unique ID number of the document. 1008 Issued Date Date on which the document was issued. 12 Jul 2016 Valid From The start date of the document’s validity. 27 Jul 2016 Expires On The expiry date of the document. 26 Dec 2035 Attachments Number of files uploaded for the document. 1 * Click **Save and Complete**. ![Payment Information of Employees in Zoho Payroll](/payroll/help/en-sa/employees/add-employees/employee-personal-documents.png) ## Edit Employee To edit the details of an employee: * Navigate to the **Employees** module. * Select the employee whose details you want to edit. * Click the edit icon next to the section that you want to edit. ![Edit Employee Details in Zoho Payroll](/payroll/help/en-sa/employees/add-employees/edit-employee-profile.png) * Click **Save** once you finish editing the details. * * * ## Delete Employee If an employee is not a part of any current or completed pay runs, you can delete them from Zoho Payroll. Here’s how: * Navigate to the **Employees** module. * Click the name of the employee whose details you want to delete. * Click the **More** icon and select **Delete Employee**.