## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/en-sa/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

[Back to Custom Fields](/en-sa/payroll/help/employer/settings/custom-fields.html)

# Custom Field Data Types

The following are the data types available for [Custom Fields](/en-sa/payroll/help/employer/settings/custom-fields.html) in Zoho Payroll:

## Data Types

## Text Box (Single Line)

Select the Text Box (Single Line) data type to record any additional information. You can enter a short text, numerical value, or a combination of both up to 255 characters. Only A-Z, 0-9, and special characters are supported.

## Email

You can record additional email addresses using this field. For example, [brandon.taylor@zylker.com](mailto:brandon.taylor@zylker.com).

## URL

You can record and save website URLs using this field. For example, [https://www.example.com/](https://www.example.com/)

## Phone

You can use the Phone data type to store additional phone numbers. For example, (123)-456-7890.

## Number

The Number field can be used to store whole numbers and negative numbers. For example, 7 or -7.

## Decimal

This field allows you to record decimal values that are positive or negative. For example, 12.90 or -94.53.

## Amount

This field allows you to record the amount along with the default currency code set for your organization. For example, USD50, GBP76, AUD30 etc.

## Percent

You can use this data type to record values in percentage.

## Date

In this field, you can record custom as well as relative date values. For example, Custom Date: 19 Jun 2019, Relative Date: Today, Tomorrow, Starting Date of Month etc.

## Date and Time

The Date and Time data type is used when you have to display both the date and time values. It displays the value in YYYY-MM-DD HH:MM format.

## Check Box

Using the Check Box data type, you can confirm an action or a fact, or enable an option. Here, you can also choose to have the check box ticked by default, if required.

## Auto-Generate Number

Using this data type, you can auto-generate values with prefixes or suffixes of your choice. Also, you can associate the custom field to existing loans and auto-generate this number in all of them.

Fill in the following additional fields:

*   **Starting Number:** Enter the starting number of the series (for example, 00001). The first record will use this starting number, and the subsequent records will increase by 1.
*   **Prefix:** Enter the text or number to place at the beginning of each value in the series. This field is optional.
*   **Suffix:** Enter the text or number to appear at the end of each value in the series. This field is optional.
*   **Add to existing records:** Check **Add this custom field to all the existing records and auto-generate the number in all of them** if you want the numbers to be generated for all existing loans as well. This is a one-time setup, and this setting cannot be changed later.

## Dropdown

You can use the Dropdown data type in scenarios where you have to select one option from the list of options provided.

## Multi-select

The Multi-select data type is similar to the dropdown data type. Using multi-select, you can select up to 30 options from the list of options available.

## Lookup

The Lookup data type allows you to pull data from one module and display it inside another module.

## Text Box (Multi-line)

The Text Box (Multi-line) data type also lets you to record any additional information of your choice. You can enter text, numerical value, or a combination of both up to 36000 characters. Only A-Z, 0-9, and special characters are supported.

## Attachment

You can use the Attachment data type to add files such as documents, PDFs, and images. Select the required types from the **File Type** field.

The formats supported for each file type are listed below:

*   **Images:** GIF, PNG, JPG, JPEG, BMP, TIF, and TIFF types.
*   **Documents:** XLS, XLSX, DOC, DOCX, XML, CSV, PDF and TXT types.

You can attach one file whose size limit is less than 7 MB.

## Formula

The Formula data type enables you to build a formula that performs calculations using predefined functions, fields, and operators.