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Payables

The Payables section contains a list of reports that show all the money you owe to your vendors or suppliers from various sources.

Vendor Balance Summary

A Vendor Balance Summary is a financial report that provides an overview of the amounts you owe to your vendors or suppliers.

To generate this report:

  • Go to Reports on the left sidebar.
  • Navigate to Receivables and select Vendor Balance Summary.

Let us take a look at the different sections that this report contains:

FieldDescription
Vendor NameThe vendor to whom you owe money.
Billed AmountThe total amount that a vendor has invoiced you for goods or services provided.
Amount PaidThe total amount paid to a vendor for the selected date range.
Closing BalanceThe total amount you need to pay to a vendor at the end of a specified period.

To customize this report:

  • Click the Customize icon on the top right corner of the page.

You will be able to find two sections:

  • General
  • Show / Hide Columns

General

Under General, you will be able to customize the report based on the following filters:

FilterDescription
As of DateDate Range
Date RangeSelect the time period for generating the report. This can be for the current or previous period/year, or you can specify a custom time period of your choice.
Group ByThe report’s columns will be grouped by the options that you select.
Exclude vendors with zero closing balanceCheck the option if you want to exclude vendors for whom you owe no money at the end of a specified period.
Advanced FiltersYou can further filter your report based on Vendor Name, Branch and Reporting Tag or Vendors.
  • Click Run Report.

Show/ Hide Columns

In this section, you can choose the columns to be displayed in the report.

  • Click the + Create icon next to a column to include it in the report.
  • Click Run Report to view the report. Click Save as Custom Report to save and view the report later.
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