## Zoho Payroll Documentation Index Access the complete documentation index at: https://www.zoho.com/in/payroll/llms.txt Use this file to discover all available documentation pages before proceeding. # Field Updates ![](/payroll/images/ue-resources/llm-utility-menu/sparkle-ai.svg) Explore With AI ![](/payroll/images/ue-resources/llm-utility-menu/dd-arrow.svg) * [Open in ChatGPT (opens in new tab)](https://chatgpt.com/?prompt=Analyze+the+content+of+https%3A%2F%2Fwww.zoho.com%2Fin%2Fpayroll%2Fhelp%2Femployer%2Fsettings%2Fautomation%2Fworkflow-actions%2Ffield-updates.html+and+understand+it+thoroughly+so+I+can+ask+questions+about+it.) * [Open in Claude (opens in new tab)](https://claude.ai/new?q=Analyze+the+content+of+https%3A%2F%2Fwww.zoho.com%2Fin%2Fpayroll%2Fhelp%2Femployer%2Fsettings%2Fautomation%2Fworkflow-actions%2Ffield-updates.html+and+understand+it+thoroughly+so+I+can+ask+questions+about+it.) * ![Copy for LLM](/payroll/images/ue-resources/llm-utility-menu/copy.svg) Copy for LLM * [![View as Markdown](/payroll/images/ue-resources/llm-utility-menu/md.svg) View as Markdown (opens in new tab)](/in/payroll/help/employer/settings/automation/workflow-actions/field-updates.md) Using Field Updates, you can have the system automatically update fields of a particular module when a workflow rule is triggered. For example, you can automatically update an employee’s department field when a specific condition is met. **Scenario:** At Zylker Inc, Asha, the HR manager, wants to automatically update the designation field for employees when they are moved to a new department. She creates a field update that changes the designation and associates it with a workflow rule, so qualifying employee records are updated automatically without her having to edit each one by hand. * * * ## Create a Field Update To associate field updates with workflow rules, you must first create them. To create a field update: * Click **Settings** in the left sidebar. * Click **Actions** under _Automations_. * In the _Workflow Actions_ pane, select **Field Updates**. * Click **\+ New Field Update** in the top right corner. ![New Field Updates Button in Zoho Payroll](/payroll/help/in/settings/automation/workflow-actions/field-updates/new-field-update-button.png) * Fill in the following fields: * **Name:** Enter a name for the field update. * **Module:** Select the module for which you want to create the field update. * **Update:** Select the field you want to update from the dropdown, choose the operator, and enter the value. Check **Update \[Field Name\] with empty value?** if you want to update the field with an empty value. ![New Field Updates Creation in Zoho Payroll](/payroll/help/in/settings/automation/workflow-actions/field-updates/new-field-update-creation.png) * Click **Save**. * * * ## Associate Field Updates with Workflow Rules The field updates you create should be associated with workflow rules so that they are triggered automatically when the required conditions are met. To associate field updates with workflow rules: * Click **Settings** in the left sidebar. * Select **Workflow Rules** under _Automations_. * Click **\+ New Workflow Rule** in the top right corner. * Enter the necessary details. See [Workflow Rules](/in/payroll/help/employer/settings/automation/workflow-rules.html). * Under [Actions](/in/payroll/help/employer/settings/automation/workflow-rules.html#add-actions), choose **Field Updates** as the _Action Type_ and select the field update you want to associate with the workflow rule. * Click **Save**. Now, whenever the criteria are met, the workflow rule will be triggered, which in turn will execute the field update. **Note:** You can create a maximum of 3 field updates for each workflow rule. * * * ## Edit a Field Update If you want to update the details of a field update, you can edit it. To edit: * Click **Settings** in the left sidebar. * Click **Actions** under _Automations_. * In the _Workflow Actions_ pane, select **Field Updates**. * Hover over the field update you want to edit, click the dropdown to the right, and select **Edit**. ![Edit Field Updates in Zoho Payroll](/payroll/help/in/settings/automation/workflow-actions/field-updates/edit-field-updates.png) * Make the necessary changes and click **Save**. * * * ## Filter Field Updates To filter the field updates: * Click **Settings** in the left sidebar. * Click **Actions** under _Automations_. * In the _Workflow Actions_ pane, select **Field Updates**. * Under **Module**, select a module from the dropdown for which the field update has been created. ![Filter Field Updates in Zoho Payroll](/payroll/help/in/settings/automation/workflow-actions/field-updates/filter-field-updates.png) Based on your selection, the corresponding field updates will be displayed as a list. * * * ## Delete a Field Update **Warning:** Deleting a field update is permanent and cannot be undone. If the field update is associated with a workflow rule, the workflow rule will not be executed. To delete a field update: * Click **Settings** in the left sidebar. * Click **Actions** under _Automations_. * In the _Workflow Actions_ pane, select **Field Updates**. * Hover over the field update you want to delete and click the **Delete** icon. ![Delete Field Updates in Zoho Payroll](/payroll/help/in/settings/automation/workflow-actions/field-updates/delete-field-updates.png) * In the pop-up that appears, click **Yes** to confirm. * * * ## Related Topics * [Workflow Rules](/in/payroll/help/employer/settings/automation/workflow-rules.html) * [Email Alerts](/in/payroll/help/employer/settings/automation/workflow-actions/email-alerts.html) * [In-app Notifications](/in/payroll/help/employer/settings/automation/workflow-actions/in-app-notifications.html) * [Functions](/in/payroll/help/employer/settings/automation/workflow-actions/functions.html) * [Webhooks](/in/payroll/help/employer/settings/automation/workflow-actions/webhooks.html) * [Schedules](/in/payroll/help/employer/settings/automation/schedules.html) * [Workflow Logs](/in/payroll/help/employer/settings/automation/workflow-logs.html)