How do I schedule emails to be sent later?

    Last updated: October 13, 2026

    Zoho Mail offers the Send Later option to schedule the emails to be sent at a chosen time later. Scheduling emails comes in handy when you want to send certain emails like your timesheets, or weekly reports worked upon during weekends or midnight, but want it to be received during working hours. 

    If you are collaborating with a team in a different time zone, it becomes even more important that communication happens during business hours. For businesses, it is always recommended to understand the best time to send an email and send your message accordingly. It can also be the classic Birthday bug, where you remember the birthday the previous week but miss wishing them on the day. You can schedule the Birthday wish, with the date and time it should be sent.

    Watch this video to know more about Scheduling Emails:

    Schedule an email

    • Web
    • Android
    • iOS

    To schedule emails:

    1. Log in to your Zoho Mail account.
    2. Click the New Mail button.
    3. Draft your email.
    4. Click the Send Later button at the top of the compose window.
    5. Select the Schedule tab in the pop-up that opens.
    6. Select when to send the email from the given options.

    7. Click Schedule and Send.

      Schedule emails in Zoho Mail webapp.

    • You can view the scheduled emails in Outbox.
    • The preset for scheduling emails can be configured via the Reminder preset in Settings.

    To schedule emails in Zoho Mail Android app:

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. In the Email module, tap the Compose icon at the bottom-right corner of the screen.
    4. Draft your email.
    5. Tap the More Options icon at the top-right corner..
    6. Tap Send Later.
    7. Select when to send the email from the given options.

    8. Tap the Schedule and Send icon in the top-right corner of the screen.

      Schedule emails in Zoho Mail Android app. 

    • You can view the scheduled emails in Outbox.
    • The preset for scheduling emails can be configured via the Reminder preset in Settings.

    To schedule emails in Zoho Mail iOS app:

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module. In the Email module, tap the Compose icon at the bottom-right corner of the screen.
    3. Draft your email.
    4. Tap the More Options icon at the top-right corner.
    5. Tap Schedule.
    6. Pick any one of the given options or tap Custom Date and Time to pick a specific date, time, and timezone.
    7. Tap the Send icon.
       

    Schedule emails in Zoho mail iOS app

    • You can view the scheduled emails in Outbox.
    • The preset for scheduling emails can be configured via the Reminder preset in Settings.

    Schedule recurring emails

    You can also schedule Recurring Emails, where you can set the particular email to repeat, based on the frequency and the end date or the number of times required. Recurring emails are useful when you want to send out reminders to your clients about the bills, or to your co-workers about the weekly reports to be submitted. 

    When the recurring email is scheduled, the action will occur (email will be sent) based on the next recurring pattern that meets the criteria. eg, If you set the recurring pattern as Every Monday at 10:00 am on a Monday at 11 am the email will be sent on the recurring pattern from the next Monday.

    • Web
    • iOS

    To schedule recurring emails:

    1. Log in to your Zoho Mail account.
    2. Click New Mail to open the editor.
    3. Draft the email as usual.
    4. Add attachments, if any.
    5. Click the Send Later option.
    6. Select the Recurring tab to set up a recurring schedule for the email. ​
    7. The recurrence pattern can be,
      1. Daily - Every _ Days / Every weekday
      2. Weekly - Every _ weeks, on the selected day.
      3. Monthly - Every _ month on the selected day/ Specific day of the specific week
      4. Yearly - On the selected day of the chosen month/ nth day of the specific week
    8. Choose the preferred recurrence pattern from the given options.
    9. Pick the time zone you wish to schedule the email in.

    10. Click Save.

      The Scheduled email will remain in the Outbox and will be sent as per the recurrence pattern and frequency set for the email.

    To schedule recurring emails in Zoho Mail mobile app: 

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. In the Email module, tap the Compose icon at the bottom-right corner of the screen.
    4. Tap the More Options icon at the top-right corner..
    5. Tap Recurring.
    6. Set the recurrence pattern and tap the Send icon. 

    You can set the recurrence pattern using the following options: 

    • Repeat: Daily/Weekly/Monthly/Yearly
    • Every: 1 to 99 days/weeks/months
    • Weekdays
    • Only Ends: By Count/By Date/Never
    • Start Date and Time
    • Time Zone 

    Schedule recurring mails in Zoho mail mobile iOS app

    Scheduling recurring email is yet to be supported in Zoho Mail Android app and will be available in future updates. 

    Edit scheduled emails from Outbox

    • Web
    • Android
    • iOS

    The scheduled and recurring emails are listed in the Outbox, until the Scheduled date and time. You can edit the email from the Outbox folder to make any changes to the email. To edit a scheduled email: 

    1. Log in to your Zoho Mail account.
    2. Open your Outbox folder from the folder list on the left.
    3. Open the scheduled email you want to edit.
    4. Make the required changes.
    5. Schedule or send the email. 

    Edit a scheduled email from Outbox

    Note

    Important: When you edit a scheduled email the existing scheduled time or recurrence pattern is removed, even if you do not make any changes to it. The schedule will be paused and the email will be moved to the Drafts folder. So you have to schedule the email again after you're done editing it. 

     

    To edit a scheduled email from the Zoho Mail Android app: 

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. Open the Outbox folder from the folder list.
    4. Open the scheduled email you want to edit.
    5. Make the required changes.
    6. Send or schedule the email for a later time. 


    Edit scheduled emails in Zoho Mail Android app

    Note

    Important: When you edit a scheduled email the existing scheduled time is removed, even if you do not make any changes to it. The schedule will be paused and the email will be moved to the Drafts folder. So you have to schedule the email again after you're done editing it. 

    To edit a scheduled email from the Zoho Mail iOS app:

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. Open the Outbox folder from the folder list.
    4. Open the scheduled email you want to edit.
    5. Make the required changes.
    6. Send or schedule the email for a later time.

    Edit scheduled emails in Zoho Mail iOS app

    Note

    Important: When you edit a scheduled email the existing scheduled time or recurrence pattern is removed, even if you do not make any changes to it. The schedule will be paused and the email will be moved to the Drafts folder. So you have to schedule the email again after you're done editing it. 

    Stop scheduled emails 

    • Web
    • Android
    • iOS

    You can stop the schedule for an email from the Outbox folder. To stop the scheduled email from being sent: 

    1. Log in to your Zoho Mail account.
    2. Open your Outbox folder.
    3. Open the scheduled email.
    4. Click the Stop Schedule button displayed on top of the email list. 

    Once you click on the button, the schedule will be stopped and the email will be saved as a draft. You can also decide to send the email immediately by selecting the Send right now option next to the Stop Schedule button.

    Stop the scheduled email before it is sent

    To stop the scheduled email from being sent:

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. Open the Outbox folder from the folder list.
    4. Open the scheduled email.
    5. Tap the More Options icon at the top-right corner.

    6. Tap Stop Schedule. 

      Stop scheduled emails from being sent

    To stop the scheduled email from being sent:

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. Open the Outbox folder from the folder list.
    4. Open the scheduled email.
    5. Tap the More Options icon at the bottom-right corner.
    6. Tap Stop Schedule.
    7. In the alert that appears, tap OK.

      Stop scheduled emails from being sent

    Send scheduled emails immediately

    • Web
    • Android
    • iOS

    If you have scheduled an email to be sent later but you want to send it now, you can use the Send right now option. To do so: 

    1. Log in to your Zoho Mail account.
    2. Open your Outbox folder.
    3. Open the scheduled email you want to send.
    4. Click the Send right now button displayed on top of the email list. 

    The email will be sent and can be viewed from the Sent folder. 

    Send scheduled emails before their scheduled time

    To send a scheduled email immediately: 

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. Open the Outbox folder from the folder list.
    4. Open the scheduled email.
    5. Tap the Send iconat the top. 

      Send scheduled emails now in Zoho Mail Android app

    To send a scheduled email immediately: 

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. Open the Outbox folder from the folder list.
    4. Open the scheduled email.
    5. Tap the More Options icon at the bottom-right corner.
    6. Tap Send Now.

      Send scheduled emails now in Zoho Mail iOS app

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