How can I create an email trigger for the recruiter or job owner when a candidate applies?

To trigger an email alert to the hiring manager and recruiter:

  1. Click Setup > Automation > Workflow > Rules.
  2. In the Workflow Rules page, click Create Rule.
  3. In the New Rule page, do the following:
    1. Select Candidates from the Module drop-down list.
    2. Enter the Rule Name.
    3. Select the Status check box if you want the rule to be active.
    4. Enter the Description for the workflow rule.
    5. Click Next.
  4. In the Rule Trigger section, select A Record action from the Execute based on drop-down list.
  5. Select On candidate applying for a job from the list of options displayed.
  6. Click Next.
  7. In the Rule Criteria section, specify the rule criteria details.
    Note: This section is not mandatory.
  8. Click Add Criteria to add multiple criteria.
  9. Click Next.
  10. In the Actions section, under Instant Action, you can either create a new alert or select from the existing ones and associate it to the rule.
  11. To create a new alert, click  (the Add icon)  corresponding to Send Alerts.
  12. Under Send Alerts section, you can do the following:
    1. Enter a Name for the email alert.
    2. Select an Email Template from the drop-down list. 
      Note: To create a new email template, click the Create Templates link.
    3. Under the Email Recipients section, select Job Opening and Assigned Recruiter, Job Opening Creator.
    4. Enter any Additional Recipients, if necessary.
    5. Click Save and Associate.
  13. To select from existing alerts, click  (the Folder icon) and select an existing record and associate it to the rule.
  14. Click Save.