We realized we had to take to automation to manage our contracts, given the volume of agreements we were getting into. We were already using several Zoho products in our organization and had a great experience with the products and the support. Hence, adopting Zoho Contracts for our contracting needs came naturally.
End-to-end contract management
Zoho Contracts is a comprehensive contract management solution. It streamlines your contracting process by automating your contract lifecycle. Proposify, on the other hand, offers a contract management solution as an extension of its proposal software. It focuses more on creating proposals and authoring and approving contracts. It doesn’t provide features such as obligations management, change management, and extensive reports and analytics.
Transparent pricing
Proposify doesn’t offer transparent pricing on its website. While its Team plan is $49 per user per month, its Business plan, which offers all of the major functionalities and supports more than ten users, doesn’t mention the price.
Meanwhile, all of the details regarding our pricing can be found on our website. We elaborate on the features you receive for each plan and offer a detailed plan comparison chart to help you make the right decision. With Contracts, what you see is what you get.
Simple user interface
The learning curve associated with Proposify is quite steep. The software is not as instinctive and tends to be buggy.
Zoho Contracts's design centers on simplicity, employing a straightforward workflow to present only the pertinent data for your current stage in the contract lifecycle. This streamlining eliminates unnecessary information, preventing an overwhelming influx of data.
Quick support and implementation
Proposify doesn’t offer all-around support, especially with its Team plan. When it comes to onboarding and implementation, a user needs to pay extra to enroll in Proposify's onboarding services in their base plan.
Meanwhile, implementing Zoho Contracts for your organization is quick, thanks to its simple design, free onboarding services, and premium support.
Data security and privacy
While Proposify hosts its data on Amazon Web Services (AWS), Zoho Contracts is hosted in its own data centers in multiple countries worldwide. Zoho is compliant to stringent regulations such as the GDPR. We honor the protection and privacy of your data and ensure it is safe with us.
Features comparison
Contract initiation and authoring
Predefined templates
Template builder
Import template
Clause library
Native document editor
While Proposify allows you to format and edit your contract document using a document editor, the authoring in Zoho Contracts is powered by Zoho Writer, a full-blown word processor. This gives you a wide range of formatting and real-time collaboration options, complete with spell checker.
Advanced document assembly
Quickly choose the clauses that you need by clicking checkboxes in the clauses tab. You can also choose a language from the standard and alternative languages available under each clause.
Import historic contracts
Content locking
Custom branding
Collaboration, reviews, and approval
Contract sharing
Real-time collaboration
Contextual comments with visibility settings
Red-lining to track changes
Alerts to parties within the organization on comments/review completion
Configurable approval workflows (both sequential and parallel)
Conditional workflows
Approval delegation
Zoho Contracts allows users to delegate approval so the process can continue even if one of the approvers is unavailable.
Negotiation
Seamless online negotiation
In Zoho Contracts, you can provide controlled access to the contract document for counterparty contacts via password-protected links. Counterparty contacts do not need Zoho Contracts licenses to take part in the negotiation process.
Red-lining to track changes
Contextual comments with visibility settings
Automated version control
Compare changes between versions
When a contract goes through multiple rounds of negotiation, the negotiators can compare the current version with versions from past review cycles.
Negotiation history details
Execution
eSignature
The execution phase in Zoho Contracts is powered by Zoho Sign. Zoho Sign is part of the Zoho Contracts bundle. Users who subscribe to Zoho Contracts have free access to all features in the comparable Zoho Sign plan.
Signing workflow
Bulk send
Obligation management
Contextual obligation module
Zoho Contracts has an exclusive obligation management capability that allows contract owners to assign obligations to stakeholders and keep track of them from within the contract document.
Task and non-task obligations
Recurring tasks
Reminder alerts for obligations
Obligation-based reports
Post execution management
Amendments
Renewals
Extensions
Termination
Reminder alerts on renewals, expiry, and termination
Customizable letter templates for amendment, renewal, extension, and termination
When you amend an active contract, the amendment letter will be auto-generated, capturing the entire history along with your changes. This feature is available for extensions, renewals, and terminations.
Automatic generation of contract letters
Gain/loss calculation for terminated contracts
Storage and management
Single central repository
Automated version control
Calendar and contract schedules/reminders view
Roles and permissions for users
In-app and email alerts for contract milestones
Email notification preferences
Reporting and analytics
Standard reports
Personalized dashboard
Data security and privacy
Audit logs
Encryption and compliance with international standards
Own data center
Zoho has close to 20 years of experience in cloud applications, and more than 100 million users around the world trust us with their data.
Detailed activity logs of each user
Data protection feature
Other features
Mobile app
Multiple language support
Zoho Contracts supports eight languages: Japanese, Chinese (simplified and traditional), German, French, Dutch, Italian, Spanish, and Russian.
Disclaimer: This comparison report is based on information available as of December 1, 2023, on the respective product websites and product review websites in the public domain. The readers of this report are encouraged to do their own research as part of their decision-making process.