Create Job Sheet Record

Purpose

All the job sheet forms associated with the services added to a service appointment will be listed as job sheet records under the Job sheets tab of service appointments. Use this API to fill a specific job sheet record that is in the Yet To Start status.

Request URL

https://fsm.zoho.com/fsm/v1/Job_Sheets

Request Method

POST

Scope

scope=ZohoFSM.modules.JobSheets.CREATE

Input JSON Keys

Name	Description	Type	Mandatory
Form_Id	The unique ID of the job sheet form you want to use. You can obtain this ID from: List Job Sheets Forms API. OR Get Job Sheet Records of a Service Appointment API. Use the id in the $Jobsheet key present in its API response.	String	Yes
Service_Line_Item	The ID of the service line item for whose job sheet record you want to fill in the details. Use the id in the $Service_Line_Item key present in the Get Job Sheet Records of a Service Appointment API response.	String	Yes
Service_Appointment	The ID of the service appointment whose job sheet record you want to fill in the details. You can obtain this ID from the List Service Appointments API.	String	Yes
Status	Use this to update the status of the job sheet record. The acceptable values are Draft, Completed.	String
<field_api_name>	The api_name of the field you want to fill. You can obtain this from the Get Job Sheet Form Fields API. Details of how to provide values for each field type are mentioned in the following table.	String

Field Type	Data Type To Use
Single Line	String
Multi Line	String
Number	Integer
Long Integer	Long
Decimal	Float
Phone	String
Email	String
Date	String Provide the value in the format YYYY-MM-DD.
Date Time	String The value must be in the ISO format YYYY-MM-DDThh:mm:ssTZD
Checkbox	Boolean
Pick List	String The pick list values will be present as actual_value in the pick_list_values key present in the Get Job Sheet Form Fields API.
Radio Choice	String The radio choice values will be present as actual_value in the pick_list_values key present in the Get Job Sheet Form Fields API.
URL	String
Currency	Float
Multi Select	Array of Strings The values of the multi select field will be present as actual_value in the pick_list_values key present in the Get Job Sheet Form Fields API.
Check List	Array of Strings The check list values will be present as actual_value in the pick_list_values key present in the Get Job Sheet Form Fields API.
Image Upload	Array of JSON of the form { "file_Id": "1746XXXX0dGr", "sequence": 0 } file_Id to be obtained from the Upload a file to ZFS (Zoho File System) API sequence is the number based on which the image will be displayed in the UI
Rating	Integer

Sample Request

Copiedcurl --request POST 'https://fsm.zoho.com/fsm/v1/Job_Sheets' \
--header 'Authorization: Zoho-oauthtoken 1000.26xxxxxxxxxx.xxxxxxxxxx0' \
--header 'content-type: application/json' \
--data "{"field1":"value1","field2":"value2"}"

Sample Input

Copied{
    "data": [
        {
            "Form_Id": "1003000001859054",
            "Service_Line_Item": "1003000002621244",
            "Service_Appointment": "1003000002621122",
            "Description": "Test",
            "Single_Line_1__C": "Test",
            "Multi_Line_2__C": "Test",
            "Number_1__C": 123,
            "Long_Integer_1__C": 123,
            "Decimal_1__C": 123,
            "Phone_1__C": "111-111-1111",
            "Email_1__C": "lucy@noemail.com",
            "Date_1__C": "2025-05-08",
            "Date_Time_3__C": "2025-05-08T14:45:49+05:30",
            "Checkbox_12__C": true,
            "Pick_List_1__C": "Option 1",
            "Radio_Choice_11__C": "Option 2",
            "Url_1__C": "https://www.zoho.com/fsm/",
            "Currency_1__C": 10,
            "Multi_Select_11__C": [
                "Option 1",
                "Option 2"
            ],
            "Image_Upload_12__C": [
                {
                    "file_Id": "1746699547645GW01UtqDGgLo10bqiBOIkzumM",
                    "sequence": 0
                }
            ],
            "Rating_12__C": 4,
            "Check_List_11__C": [
                "Option 1",
                "Option 2"
            ],
            "Status": "Draft"
        }
    ]
}

Sample Success Response

Copied{
    "result": "success",
    "code": "SUCCESS",
    "data": {
        "Job_Sheets": [
            {
                "UID": "Job_Sheets_0",
                "Modified_Time": "2025-05-08T15:49:13+05:30",
                "Modified_By": {
                    "name": "Marianne Sheehan",
                    "id": "1003000000208001"
                },
                "Created_Time": "2025-05-08T15:49:13+05:30",
                "id": "1003000002621276",
                "Created_By": {
                    "name": "Marianne Sheehan",
                    "id": "1003000000208001"
                },
                "TabName": "JobSheets"
            }
        ],
        "Jobsheet_X_Services": [
            {
                "Modified_Time": "2025-05-08T15:49:13+05:30",
                "Modified_By": {
                    "name": "Marianne Sheehan",
                    "id": "1003000000208001"
                },
                "Created_Time": "2025-05-08T15:49:13+05:30",
                "id": "1003000002621285",
                "Created_By": {
                    "name": "Marianne Sheehan",
                    "id": "1003000000208001"
                },
                "TabName": "JobsheetServicesRel"
            }
        ]
    },
    "status": "success"
}

Sample Failure Response

Copied//If the job sheet record ( line item) is already filled
{
 "code": "INVALID_DATA",
 "details": {
 "id": [
 1003000002531012
 ]
 },
 "message": "Given Service Line Items Already has Job Sheet",
 "status": "error"
}

Sample Failure Response

Copied//If an invalid job sheet form ID is provided
{
    "code": "INVALID_DATA",
    "details": {
        "Form_Id": "100300000188408"
    },
    "message": "invalid jobsheet form id",
    "status": "error"
}

Sample Failure Response

Copied//If invalid data is provided in any field
{
 "code": "INVALID_DATA",
 "details": {
 "Job_Sheets": [
 {
 "UID": "Job_Sheets_0",
 "code": "INVALID_DATA",
 "details": {
 "expected_data_type": "datetime",
 "api_name": "Date_Time_3__C",
 "field_label": "Date Time 3"
 },
 "message": "invalid data",
 "status": "error"
 }
 ]
 },
 "message": "invalid data",
 "status": "error"
}

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